What is Registered Office Change?
A Registered Office Change refers to the process of changing the official address of a company's registered office. This address is where all official communications and notices from government authorities are sent. It is also where statutory records and documents are maintained. The registered office is specified during the company's incorporation and must be a physical location within India.
Benefits
- Compliance : Ensures that the company's registered address is updated in accordance with legal requirements.
- Efficiency : Facilitates smooth communication with government authorities and stakeholders.
- Strategic Location : Allows the company to optimize its location for better business opportunities or cost savings.
Process/Steps
Board Meeting
Convene a board meeting to approve the change of address and pass a board resolution.
Special Resolution
If applicable, pass a special resolution in a general meeting of shareholders for changes outside the local limits or to another state.
Filing Forms
- Form MGT-14 : File within 30 days of passing the special resolution, if required.
- Form INC-22 : File within 30 days of the board resolution to notify the ROC of the new address.
Approval from Regional Director
For inter-state changes, apply to the Regional Director with Form INC-23 and necessary documents.
Advertisement
Publish an advertisement in local newspapers for inter-state changes.
Updating Records
Update statutory records, inform stakeholders, and revise all official documents and stationery with the new address.
Documents Required
- Certified copy of the board resolution.
- Special resolution (if applicable).
- Proof of the new address (e.g., rent agreement, utility bill).
- NOC from the owner of the new premises.
- Copy of the latest property tax receipt or other proof of ownership.
Our Support?
- Expert Guidance : Ensures compliance with all legal requirements and proper documentation.
- Time-Saving : Handles the entire process efficiently, saving the company's time and resources.
- Reduced Risk : Minimizes the risk of errors or omissions in the application process, which can lead to delays or penalties.
- End-to-End Service : From drafting resolutions to filing forms and obtaining necessary approvals, SS Auditors provides comprehensive support.
Frequently Asked Questions
The duration can vary based on the complexity of the change and the responsiveness of the authorities, but typically ranges from a few weeks to a couple of months.
You can file the forms with a provisional address and update them once the new address is finalized.
Advertisement is generally required for changes involving a move to another state, not typically for intra-city changes.
- Within the Same City/Town/Village : This is the simplest form of change, requiring minimal procedural steps and documentation.
- Outside the Local Limits but Within the Same State : Requires passing a special resolution in addition to the regular board resolution.
- From One State to Another : The most complex form of change, requiring approval from the Regional Director of the Ministry of Corporate Affairs and an amendment to the Memorandum of Association (MOA).